![]() ![]() Theme Coming up with a great theme doesn't have to mean holding a luau or an '80s night'.Security You can book local security, or contact the local PD to see if any officers are up for moonlighting at your event.A local dignitary can often be prevailed upon to say a few words. Celebrity Try to get someone famous or semi-famous to make an appearance - even if it is just a brief one.Entertainment A good band or DJ can bring a feeling of energy to your event.Sponsors You'd be surprised at how much stuff you can get for free if you offer to let local businesses sponsor the event. ![]() Make sure the caterer you hire can handle it. Catering Price caterers in the area, and ask for a discount for a large event.Transportation Coordinate your venue and guest arrival so you can secure shuttle service if possible.Lodging If the event is more than one day or lasts well into the night, guests may need to stay over.Travel Will guests need to travel to get to your event? Price travel information.Venue How much space to you need, and what type? A hotel conference room could work for small seminars, or you may need to book dining venue for a fundraising dinner.Budget You should be able to work out a budget and have it approved and funded.Head count Find out how many guests to expect.Get your marching orders Meet with people you are managing the event for, and discern what type of event it will be, as well as their needs and expectations. ![]()
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